Agency & Allied Health Professionals - Ascension Wisconsin

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Agency & Allied Health

Thank you for your interest in working for Wheaton Franciscan Healthcare, part of Ascension. Please complete your online orientation to our organization.

At Wheaton, our Mission is paramount to all we do. We are committed to providing compassionate, individualized and personalized care through our actions and words.

We're focused on the Quadruple Aim of making healthcare delivery more affordable, creating an exceptional experience for providers and associates, ensuring an exceptional experience for those we serve and their families, and delivering high quality care that improves health outcomes.

During the time you spend at one of the Wheaton facilities, we want you to be a part of the team who provides this excellent care. We also want you to feel comfortable and knowledgeable in the environment.

Orientation by Job Categories & Disciplines

Your orientation to Wheaton will consist of self-study materials completed prior to your arrival and a department/facility orientation on your first day of work.

To get started on the orientation process, please select one of the following job categories or disciplines.

Allied Health

Allied Health staff (e.g. PA, NP, Nurse Midwife) are dependent staff who have privileges under a physician.

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, a Credentialing Checklist must be completed. Please work with your sponsoring physician and Medical Staff Office to complete/provide this information.

STEP TWO: FORMS

The following forms must be printed, completed, signed and brought with you the first day of work in order to document your orientation.

  1. New Associate Orientation Checklist
    Please print New Associate General/Department Orientation Checklist and bring it with you to your first shift on the unit.

  2. Allied Health Orientation Checklist
    Please print a copy of the Allied Health Orientation Checklist. Review all items listed under Orientation Materials and check them off on the list. You must complete both the top and bottom portions of this check list. If any of the items listed under the Clinical portion are not applicable to your role, please mark with NA. This list must be signed, dated, and turned in to your Medical Staff Office. At the time of your facility orientation, the site-based orientation items will be completed and signed off.

  3. Confidentiality Statement
    Please print, review, and sign the Confidentiality Statement and turn it in to your Medical Staff Office.

STEP THREE: SELF-STUDY

The documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. Our goals are that you will feel comfortable and knowledgeable in the environment and that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates. The topics correspond to items listed on the Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACILITY ORIENTATION

After completing the self-study portions of the online orientation, you may be on the unit for your first shift. Arrive a half hour early. At that time, you will meet unit staff, other interdisciplinary associates, tour the unit, and receive a department specific orientation. For each new unit you are on, you will follow the same process. On your orientation to the unit, you may receive additional clinical competencies specific to that patient care population or area. These will need to be completed in addition to the Orientation Checklist.

  • For areas EXCEPT All Saints, the supervisor or charge nurse will fax the completed competencies to WSST Staffing Office at 414-465-3490.
  • For All Saints, the competencies will be submitted to the Central Staffing Office. Follow directions from Float Pool Manager.

Assistive Nursing

Assistive Nursing staff include PCAs and CNAs. Expected outcomes of your orientation include:

  • Assistive staff will feel comfortable and knowledgeable in the environment.
  • Basic competencies will be validated.
  • Regulatory standards will be met.

Our goal is that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates.

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Nursing Credentialing Checklist must be completed by the agency and faxed to the staffing office, along with all supporting documents.

STEP TWO: FORMS

  1. PCA-CNA Orientation Checklist
    Please print a copy of the PCA-CNA Orientation Checklist. Review all items listed under Self-Study and check them off on the list. This list will be signed and dated after the department portion of orientation is completed.

  2. Confidentiality Statement
    Please print, review, and sign the Confidentiality Statement. Bring it along to the unit.


STEP THREE: SELF-STUDY

The online documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. The topics correspond to items listed on the LTC PCA/CNA Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACULTY ORIENTATION (first work shift)

You must complete the self study portion of the orientation prior to attending the department orientation. The department content builds on the self-study materials and you will not be able to participate effectively if you do not come prepared. Bring the completed, signed, and dated Orientation Checklist, Confidentiality Statement and Expectations for the Journey Commitment Statement with you to your first shift.

After you have completed the self-study and department portions of your orientation, you are eligible to work at a Wheaton facility. When you come to the unit for your first shift, you can expect to meet unit staff, tour the unit and find out some things that are specific to that unit.

When you are scheduled to work a shift, you should arrive one half hour early and complete the department orientation portion of the LTC PCA/CNA Orientation Checklist. Once completed, please sign and date the checklist and the supervisor will have it placed in your file.

STEP FIVE: INSTRUCTIONS FOR COMPLETING ORIENTATION, 6-MONTH AND ANNUAL PRECISION XTRA GLUCOSE METER EDUCATION AND QUALITY CONTROL

The following education for the Precision-Xtra Glucose Meter (PowerPoint and Quiz) and competency (Quality Control) must be completed by all agency staff initially, after 6 months and annually. The initial education and competency are completed during the online and department orientation. Your agency will be notified of when an employee from their agency needs to complete the 6 month or the annual education and competency.

To successfully complete the Precision Xtra Glucose Meter initial orientation and competency after 6 months and annually, please review the PowerPoint. Once you have viewed the PowerPoint in its entirety, you must then complete the quiz.

To access the quiz, select the quiz link below. Please print the quiz, complete it and bring it with you to your department orientation.

Once you are scheduled to work at a Wheaton facility, you must be observed by a supervisor or designee properly completing a patient test and Quality Control on the glucometer. Please print the Competency Validation Tool - and bring it with you and the supervisor or designee will then validate competency and put a copy in your file.

If you have any questions, please contact your agency, or the manager or supervisor of department you will be working.

Clinical

Non-nursing clinical staff such as PT, OT, ST, RT, Pharmacy who deliver patient care

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Clinical Credentialing Checklist must be completed by the agency and faxed to the manager or supervisor of the department where contract or agency staff will be working, along with all supporting documents.

STEP TWO: FORMS

The following forms must be printed, completed, signed and brought with you the first day of work in order to document your orientation.

  1. New Associate Orientation Checklist
    Please print New Associate General/Department Orientation Checklist and bring it with you to your first shift on the unit.

  2. Agency Staff Orientation Checklist
    Please print a copy of the Agency Staff Orientation Checklist. Review all items listed under Orientation Materials and check them off on the list. As a clinical employee, you must complete both the top and bottom portions of this check list. (Clinical employees are employees who provide patient care.) This list must be signed, dated and turned in to the manager or supervisor on the first day you work. At that time the site-based orientation items will be completed and signed off.

  3. Confidentiality Statement
    Please print, review, and sign the Nursing Credentialing Checklist and turn it in to your Medical Staff Office.

STEP THREE: SELF STUDY

The documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. Our goals are that you will feel comfortable and knowledgeable in the environment and that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates. The topics correspond to items listed on the Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACULTY ORIENTATION

After completing the self-study portions of the online orientation, you may be on the unit for your first shift. Arrive a half hour early. At that time, you will meet unit staff, other interdisciplinary associates, tour the unit, and receive a department specific orientation. For each new unit you are on, you will follow the same process. On your orientation to the unit, you may receive additional clinical competencies specific to that patient care population or area. These will need to be completed in addition to the Orientation Checklist.

  • For areas EXCEPT All Saints, the supervisor or charge nurse will fax the completed competencies to WSST Staffing Office at 414-465-3490.
  • For All Saints, the competencies will be submitted to the Central Staffing Office. Follow directions from Float Pool Manager.

If you have any questions, please contact your agency, or the manager or supervisor of the department you will be working.

Non-Clinical

(Staff who do not deliver patient care or work with equipment that touches patients)

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Non-Clinical Credentialing Checklist must be completed by the agency and faxed to the manager or supervisor of the department where contract staff or agency staff will be working, along with all supporting documents.

STEP TWO: FORMS

The following forms must be printed, completed, signed and brought with you the first day of work in order to document your orientation.

  1. New Associate Orientation Checklist
    Please print New Associate General/Department Orientation Checklist and bring it with you to your first shift on the unit.

  2. Agency Staff Orientation Checklist
    Please print a copy of the Agency Staff Orientation Checklist. Review all items listed under Orientation Materials and check them off on the list. As a clinical employee, you must complete both the top and bottom portions of this check list. (Clinical employees are employees who provide patient care.) This list must be signed, dated and turned in to the manager or supervisor on the first day you work. At that time the site-based orientation items will be completed and signed off.

  3. Confidentiality Statement
    Please print, review, and sign the Confidentiality Statement and turn it in to your Medical Staff Office.

STEP THREE: SELF-STUDY

The documents below listed under Orientation Materials cover key information that you need to know before your first day of work at a Wheaton facility. Our goals are that you will feel comfortable and knowledgeable in the environment and that you will be able to meet the same high standards of behavior that are expected of our own associates. The topics correspond to items listed on the Agency Staff Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACULTY ORIENTATION

After completing the self-study portions of the online orientation, you may be on the unit for your first shift. Arrive a half hour early. At that time, you will meet unit staff, other interdisciplinary associates, tour the unit, and receive a department specific orientation. For each new unit you are on, you will follow the same process. On your orientation to the unit, you may receive additional clinical competencies specific to that patient care population or area. These will need to be completed in addition to the Orientation Checklist.

  • For areas EXCEPT All Saints, the supervisor or charge nurse will fax the completed competencies to WSST Staffing Office at 414-465-3490.
  • For All Saints, the competencies will be submitted to the Central Staffing Office. Follow directions from Float Pool Manager.

If you have any questions, please contact your agency, or the manager or supervisor of the department in which you will be working.

Medical Group: Medical Assistant

Medical Assistant (MA) is someone who is trained to assist medical professionals. Expected outcomes of your orientation include:

  • Medical assistants will feel comfortable and knowledgeable in the environment.
  • Basic competencies will be validated.
  • Regulatory standards will be met.

Our goal is that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates.

If you have any questions, please contact the medical group office that you are scheduled to work.

STEP ONE: FORMS

  1. Agency WFMG Medical Assistant Orientation Checklist
    Please print a copy of the Agency Medical Assistant Orientation Checklist. Review all items listed under Self-Study and check them off on the list. The checklists will be signed and dated after the clinical orientation class is completed.
  2. Confidentiality Statement
    Please print, review, and sign the Confidentiality Statement. Bring to orientation class. It will be collected by your instructor.

STEP TWO: SELF-STUDY

The online documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. The topics correspond to items listed on the Agency Wheaton Medical Assistant Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

Orientation Materials

STEP THREE: CLINICAL ORIENTATION CLASS

You will be scheduled to attend a clinical orientation class. You must complete the self-study portion of the orientation PRIOR to attending the clinical orientation class. The clinical orientation class content builds on the self-study materials and you will not be able to participate effectively if you do not come prepared. The bottom portion of the Agency WFMG MA Orientation Checklist will be completed at this time. Please turn in the Confidentiality Statement, Expectations for the Journey Commitment Statement, and completed ECG quiz to the instructor of the class.

STEP FOUR: ON-SITE CLINIC ORIENTATION & COMPETENCY VALIDATION (first work shift)

When you come to the clinic for your first shift, you can expect to meet clinic staff, tour the clinic and find out some things that are specific to that clinic.

When you are scheduled to work a shift, you should arrive one half hour early to complete the clinic orientation. The top portion of the Agency Medical Assistant (MA) Clinic Orientation and Competency Form is used to document the clinic orientation. The bottom portion of the form is used to document basic clinical competencies demonstrated during your first shift worked.

Please Note: Each time you are scheduled to work at a new clinic, a clinic orientation must be documented. Additional clinic orientations should be documented on the Agency Medical Assistant Clinic Specific Orientation Form.

If you have any questions, please contact your agency, or the manager or supervisor of clinic you will be working.

Nursing

Nursing staff includes RNs and LPNs (both Travelers and per diem Agency staff). Expected outcomes of your orientation include:

  • Nursing staff will feel comfortable and knowledgeable in the environment.
  • Basic competencies will be validated.
  • Regulatory standards will be met.

Our goal is that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates.

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Nursing Credentialing Checklist, along with all supporting documents, must be completed by the agency and faxed to the Wheaton Franciscan Healthcare - All Saints Staffing Office at 262-687-5007.

STEP TWO: FORMS

  1. New Associate Orientation Checklist
    Please print New Associate General/Department Orientation Checklist and bring it with you to your first shift on the unit.
  2. Agency RN-LPN Orientation Checklist
    Please print a copy of the Agency RN-LPN Orientation Checklist. Review all items listed under Self-Study and check them off on the list. This list will be signed and dated after the classroom portion of orientation is completed.
  3. Confidentiality Statement
    Please print, review and sign the Confidentiality Statement document. Bring it along to the class.

STEP THREE: SELF-STUDY

The online documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. The topics correspond to items listed on the RN/LPN Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ONSITE DEPARTMENT/FACULTY ORIENTATION (first work shift)

After completing the self-study portions of the online orientation, you may be on the unit for your first shift. Arrive a half hour early. At that time, you will meet unit staff, other interdisciplinary associates, tour the unit, and receive a department specific orientation. For each new unit you are on, you will follow the same process. On your orientation to the unit, you may receive additional clinical competencies specific to that patient care population or area. These will need to be completed in addition to the Orientation Checklist.

  • For areas EXCEPT All Saints, the supervisor or charge nurse will fax the completed competencies to WSST Staffing Office at 414-465-3491.
  • For All Saints, the competencies will be submitted to the Central Staffing Office. Follow directions from Float Pool Manager.

STEP FIVE: INSTRUCTIONS FOR COMPLETING THE 6-MONTH AND ANNUAL PRECISION PXP GLUCOSE METER EDUCATION AND QUALITY CONTROL

The following education for the Precision PXP Glucose Meter (Education Module) and subsequent competency of completing a QC (Quality Control) must be completed initially by agency staff. If you will be at a legacy Wheaton/Ascension facility for an extended length of time, you must also complete 6-month and annual education and competency for glucose point-of-care testing.

The following directions apply to glucose point-of-care testing for:

  • Initial
  • 6-month
  • Annual

Click on this link Precision PXP Glucose Meter to complete the education module for the glucose meter used at legacy Wheaton acute care facilities and medical group sites. Once you complete the online education, print the Competency Validation Tool and bring this with you to your first shift on the unit. You will be validated on the use of the Glucose Meter by you properly demonstrating:

  • Quality Control on the glucometer
  • Direct patient test or simulation
  • Location of and review of Point of Care Policy

Completion of Precision PXP Glucose Meter education and competency is to be recorded on Orientation Checklist.

  • For areas EXCEPT All Saints, the supervisor or charge nurse will fax the completed competency to WSST Staffing Office at 414-465-3491.
  • For All Saints, the competency will be submitted to the Central Staffing Office. Follow directions from Float Pool Manager.

Questions may be directed to your agency, the WSST or float pool manager or the supervisor/charge nurse on the unit.

If you have any questions, please contact your agency, or the manager or supervisor of the department in which you will be working.

Long-Term Care

Assistive Nursing

Assistive Nursing staff include PCAs and CNAs.

Your Orientation

Your orientation to Wheaton Franciscan Healthcare will consist of self-study materials completed prior to your arrival and a department orientation on your first day of work. Expected outcomes include:

  • Assistive staff will feel comfortable and knowledgeable in the environment.
  • Basic competencies will be validated.
  • Regulatory standards will be met.

Our goal is that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates.

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Nursing Credentialing Checklist must be completed by the agency and faxed to the staffing office, along with all supporting documents.

STEP TWO: FORMS

PCA-CNA Orientation Checklist

Please print a copy of the PCA-CNA Orientation Checklist. Review all items listed under Self-Study and check them off on the list. This list will be signed and dated after the department portion of orientation is completed.

Confidentiality Statement

Please print, review, and sign the Confidentiality Statement. Bring it along to the unit.

STEP THREE: SELF-STUDY

The online documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. The topics correspond to items listed on the LTC PCA/CNA Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACULTY ORIENTATION (your first shift)

You must complete the self study portion of the orientation prior to attending the department orientation. The department content builds on the self-study materials and you will not be able to participate effectively if you do not come prepared. Bring the completed, signed, and dated Orientation Checklist, Confidentiality Statement and Expectations for the Journey Commitment Statement with you to your first shift.

After you have completed the self-study and department portions of your orientation, you are eligible to work at a Wheaton facility. When you come to the unit for your first shift, you can expect to meet unit staff, tour the unit and find out some things that are specific to that unit.

When you are scheduled to work a shift, you should arrive one half hour early and complete the department orientation portion of the LTC PCA/CNA Orientation Checklist. Once completed, please sign and date the checklist and the supervisor will have it placed in your file.

STEP FIVE: INSTRUCTIONS FOR COMPLETING THE ORIENTATION, 6-MONTH AND ANNUAL PRECISION XTRA GLUCOSE METER EDUCATION AND QUALITY CONTROL

The following education for the Precision-Xtra Glucose Meter (PowerPoint and Quiz) and competency (Quality Control) must be completed by all agency staff initially, after 6 months and annually. The initial education and competency are completed during the online and department orientation. Your agency will be notified of when an employee from their agency needs to complete the 6 month or the annual education and competency.

To successfully complete the Precision Xtra Glucose Meter initial orientation and competency after 6 months and annually, please review the PowerPoint. Once you have viewed the PowerPoint in its entirety, you must then complete the quiz.

To access the quiz, select the quiz link below. Please print the quiz, complete it and bring it with you to your department orientation.

Once you are scheduled to work at a Wheaton facility, you must be observed by a supervisor or designee properly completing a patient test and Quality Control on the glucometer. Please print the Competency Validation Tool - and bring it with you and the supervisor or designee will then validate competency and put a copy in your file.

Nursing Per Diem

Per Diem Nursing Staff are individuals with verified credentials (e.g. RN, LPN) providing services within Wheaton Franciscan Healthcare on a limited or day to day basis utilizing a contract agreement with an agency which does not specify individual providers or length of service. These individuals may be cancelled when necessary.

Your Orientation

Your orientation to Wheaton will consist of self-study materials completed prior to your arrival, and a department orientation on your first day of work. Expected outcomes include:

  • Nursing staff will feel comfortable and knowledgeable in the environment.
  • Basic competencies will be validated.
  • Regulatory standards will be met

Our goal is that you will be able to meet the same high standards of behavior and patient care that are expected of our own associates.

STEP ONE: CREDENTIALING CHECKLIST

Before working at a Wheaton facility, the Nursing Credentialing Checklist must be completed by the agency and faxed to the central staffing office, along with all supporting documents.

STEP TWO: FORMS

Long-Term Care Agency RN-LPN Orientation Checklist

Please print a copy of the Long-Term Care Agency RN-LPN Orientation Checklist. Review all items listed under Self-Study and check them off on the list. This list will be signed and dated after the department portion of orientation is completed.

Confidentiality Statement

Please print, review, and sign the Confidentiality Statement. Bring it along to the unit.

STEP THREE: SELF-STUDY

The online documents listed under Orientation Materials cover key information that you need to know before your first day at a Wheaton facility. The topics correspond to items listed on the LTC Agency RN/LPN Orientation Checklist. Please review each document carefully before checking it off on the Orientation Checklist.

STEP FOUR: ON-SITE DEPARTMENT/FACULTY ORIENTATION (your first shift)

You must complete the self study portion of the orientation prior to attending the department orientation. The department content builds on the self-study materials and you will not be able to participate effectively if you do not come prepared. Bring the completed, signed, and dated Orientation Checklist, Confidentiality Statement and Expectations for the Journey Commitment Statement with you to your first shift.

After you have completed the self-study and department portions of your orientation, you are eligible to work at a Wheaton facility. When you come to the unit for your first shift, you can expect to meet unit staff, tour the unit and find out some things that are specific to that unit.

When you are scheduled to work a shift, you should arrive one half hour early and complete the department orientation portion of the LTC PCA/CNA Orientation Checklist. Once completed, please sign and date the checklist and the supervisor will have it placed in your file.

STEP FIVE: INSTRUCTIONS FOR COMPLETING THE ORIENTATION, 6-MONTH AND ANNUAL PRECISION XTRA GLUCOSE METER EDUCATION AND QUALIT CONTROL

The following education for the Precision-Xtra Glucose Meter (PowerPoint and Quiz) and competency (Quality Control) must be completed by all agency staff initially, after 6 months and annually. The initial education and competency are completed during the online and department orientation. Your agency will be notified of when an employee from their agency needs to complete the 6 month or the annual education and competency.

To successfully complete the Precision Xtra Glucose Meter initial orientation and competency after 6 months and annually, please review the PowerPoint. Once you have viewed the PowerPoint in its entirety, you must then complete the quiz.

To access the quiz, select the quiz link below. Please print the quiz, complete it and bring it with you to your department orientation.

Once you are scheduled to work at a Wheaton facility, you must be observed by a supervisor or designee properly completing a patient test and Quality Control on the glucometer. Please print the Competency Validation Tool - and bring it with you and the supervisor or designee will then validate competency and put a copy in your file.

Education Modules

Please Note: We encourage you to use Google Chrome or Mozilla Firefox browsers on a desktop or laptop computer as some of these orientation modules are not supported by Internet Explorer and mobile devices.

Agency & Allied Health