Program Policies - Wheaton Franciscan Healthcare

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Program Policies

Academic & Clinical Requirements

Students must obtain a minimal grade of “C” in both the academic and clinical practice portions of the program. If at the end of the grading period the student has not obtained a grade of “C” or higher in either section, he/she will be subject to academic/non-academic probation and the course will have to be repeated when it is offered the following year. A subsequent probation will result in termination from the program. Failure to pass any pre-requisite course with a “C” or better will result in immediate termination from the program.

Grading Scale

The grading system varies with each individual instructor and is communicated at the beginning of each course. However the final letter grade is determined using the following system:
A 93%-100% 
B 86%-92% 
C 80%-85% 
D 70%-79% 
F Below a 70%


Students that do not meet the academic or clinical requirements may be placed on either academic or clinical probation.


If a student does not obtain a final grade of “C” in any course, he or she will be placed on academic probation. The student will be required to repeat the course when the course is offered again; subsequent grades that are below the standard will lead to termination from the program.


If a student does not meet the clinical competency requirements for the semester, or fails three (3) clinical competencies within the semester, or does not obtain a “C” on the semester evaluation, he or she will be placed on clinical probation. The student will have 30 days to rectify the infraction; at which time the clinical grade will be lowered one letter grade. Failure to obtain a final semester clinical grade of “C” will result in termination.

Tuition Refund

Students who withdraw from the program may be eligible for a full refund if they withdraw within the first 30 days of the paid semester. Textbook fees are NOT refundable, and the $500 deposit is non-refundable. Students who are dismissed for disciplinary reasons are not eligible for tuition refunds. 

Transfer Credits

The School of Radiologic Technology does not accept transfer credits from other colleges or institutions. The school will however consider advance placement for students requesting to transfer from another JRCERT accredited program. Students requesting advanced placement must pass a 200-question, multiple choice test that evaluates his or her cognitive knowledge with an 80%. Additionally, a clinical test that evaluates the psychomotor competency must be passed with a 90%.

Student Pregnancy

Disclosure of pregnancy is strictly voluntary; however, in the event that a student radiographer reveals a pregnancy, it must be in writing, and she is allowed to rescind the pregnancy claim at any time. A documented pregnancy requires the school to provide the following information:

  1. Nuclear Regulatory Guide No. 813
  2. NCRP Report 116
  3. Fetal radiation monitoring device
  4. Answers to the questions that these reports may generate

Additionally, the school of radiology will offer the following three (3) options to the student: 

  1. The student radiographer may continue in all aspects of the program to include her clinical rotation schedule and observing strict radiation protection measures 
  2. The student radiographer may defer her clinical rotations entirely until after her pregnancy. She may continue in the didactic portion of her education and make up the missed clinical time
  3. The student radiographer may follow the long-term illness policy by withdrawing from the class with the option of being re-admitted the following year at the beginning of the term in which the pregnancy occurred.

Personal Time

Students are granted 12 personal days in a 24-month educational period. The personal time may be used in either half-day or full day increments for either a scheduled event, in which case a 24-hour notice is required, or an unscheduled day such as illness. If the student exceeds his/her personal days, additional requests may be denied, and any time missed beyond the allotted personal time-off will be made up after graduation from the program. 

Disciplinary Process

Any violation of school or hospital policies and rules may initiate the disciplinary process. The 1st occurrence of violation will be documented as an oral warning. A 2nd occurrence will result in a written warning, and a 3rd occurrence will result in a 3-day suspension. Suspensions must be made up following graduation. Subsequent violations will result in immediate termination from the program. 

The Administrative Committee for Student Affairs consisting of the Program Director-School of Radiologic Technology, Medical 
Advisor-School of Radiologic Technology, and the Director of Medical Imaging may also supersede this policy and immediately suspend or terminate a student from the school whenever a student’s actions or conduct have caused ethical, physical or psychological harm to a patient or co-worker. 

Student Grievance and Appeals

In the event of any perceived unfair occurrence such as grades, unfair treatment, suspension, termination, probation, or delayed graduation, a student may file a grievance or make an appeal. An impartial resolution will be determined from a formal hearing with the advisory committee and the student will be notified of a resolution within an identified time frame. 

The grievance and appeals procedure is intended to provide students with an accessible and fair means of being heard, alert faculty to the reason for student dissatisfaction, and provide a formal mechanism to ensure a prompt and equitable process. Arrangements will be made to hold a formal meeting with the student and the committee members during which time the student presents his/her appeal. The advisory committee has 10 working days to conduct additional sessions, gather information and to arrive at a decision that is determined by majority. The student may challenge the committee’s decision and make a final appeal to the Chief Operating Officer. The decision of the Chief Operating Officer is final. 

Non-Compliance of Standards and Resolution Policy

Direct complaints or allegations of non-compliance with the Joint Review Committee on Education in Radiologic Technology (JRCERT) standards may be brought directly to the attention of the JRCERT or to the school advisory committee. 

Joint Review Committee on Education in Radiologic Technology
20 N. Wacker Drive, Suite 2850 
Chicago, IL 60606-3180 
Phone: 312-704-5300 
Fax: 312-704-5300 

Reinstatement Policy

In the event that a student must withdraw from the program for personal reasons, illness, or academic or clinical difficulty, a student may be considered for reinstatement on a case-by-case basis. Reinstatement will be based on prior adherence to School policies and procedures, and the ability to pass a clinical competency and a 200 question, multiple choice, cumulative final exam for those wishing to be considered for placement beyond the first semester. The student is granted only one opportunity for reinstatement. 

Graduation Requirements

In order to graduate from the program, he/she must: 

  • Complete all academic coursework with a “C” or better.
  • Complete all clinical competencies with an 85% or better.
  • Fulfill all financial obligations to the School of Radiologic Technology.
  • Complete all clinical rotations.
  • Fulfill requirement that advocates for the profession.
  • Complete 6 hours of continuing education.
  • Successfully pass a 24-month cumulative examination. 

Early Release Policy

Students wishing to be considered for early release must meet or exceed the stated criteria/requirements in order to qualify for early release: 

  • A cumulative academic GPA of 3.80.
  • A cumulative clinical GPA of 3.67. 
  • Clinical practice average score of 97%.
  • Adherence to the allotted absentee/personal time while enrolled in school.
  • Reimbursement to the School for all required fees.
  • Completion of all clinical practice requirements

An early release date will be determined by the program faculty and student.

Non-Discrimination Policy

Wheaton Franciscan Healthcare - All Saints School of Radiologic Technology is an equal opportunity educational program. No person capable of executing the job duties of a radiologic technologist shall be subject to discrimination based on their sex, age, religion, color, creed, handicap(s) or national origin. 


Wheaton Franciscan Healthcare - All Saints School of Radiologic Technology supports a zero tolerance program and is committed to maintaining an educational environment free of any kind of harassment, whether it is physical, sexual or verbal.

Substance Abuse

Any student using, distributing, selling or under the influence of alcohol or an illegal drug during their clinical or didactic assignments, including lunch or break periods, shall be subject to disciplinary action up to and including termination from the school.

Radiation Monitoring

The radiologic technology student is subject to the occupational exposure limits and requirements for the determination of doses which are stated in the NCRP. The cumulative radiation report for each student must not exceed the maximum permissible dosage (500 mrem annually) for occupationally exposed persons as established by state and federal agencies for radiological health. All students must wear a radiation monitoring device at all times.

Student Supervision

The radiologic technology student shall be directly supervised (1:1) by a qualified staff technologist in the clinical practice assignments until they have demonstrated and provided documentation of competency. Once competency has been established, students may perform exams with indirect supervision.

Vacation and Personal Time Off (PTO)

The school recognizes the following holidays:

  • New Year's Day
  • Memorial Day
  • 4th of July
  • Labor Day
  • Thanksgiving Day and the day after
  • Christmas Day

Additionally, the school is closed the week of Christmas and New Year’s, the week following Easter, and the week of July 4th. Students are also given 12 personal days to use at their discretion throughout the two years.

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